Introduction
Zodobay, developed by Netspeq Solution, is a next-generation task and workflow management platform designed with simplicity, cost-effectiveness, and flexibility at its core. Zodobay helps users seamlessly transition from manual systems or overly complex project management tools to an intuitive and scalable digital solution.
Built with cloud-first accessibility as well as on-premise deployment options, Zodobay addresses the needs of agile startups, distributed teams, and larger enterprises or institutions requiring strict compliance, privacy, and control over their data.
Existing Scenario
Across industries and institutions, teams often struggle with:
- Fragmented task tracking, missed deadlines, and inefficiencies.
- Complex global SaaS productivity tools that are too costly and difficult to use.
- Data compliance risks, especially in regulated sectors like education, healthcare, and government.
- Lack of customization to cater to unique workflows.
One such case was with a client organisation, where teams faced these exact challenges. The existing project management tool had:
- High licensing fees for department-wide deployment.
- Excessive and irrelevant features not aligned to daily academic workflows.
- An over-complicated UX/UI that limited adoption.
- No option for on-premise hosting, creating compliance and data security concerns.
- Inflexibility in customization, which prevented alignment with academic and administrative needs.
Problem Statement
Both across SMB/enterprise contexts and at the client organisation, the challenges remained consistent:
- A need for affordable, simpler and secure platform.
- Desire for a user-friendly interface to ensure adoption across non-technical teams.
- Requirement of on-premise deployment to support strict data privacy standards.
- A customizable system that adapts to unique local or institutional processes, instead of forcing teams to adapt to the tool.
Solution – Zodobay by Netspeq Solution
Zodobay was designed and deployed to directly address these challenges by offering:
- Cost-Effective Licensing: Flexible plans with freemium entry points, removing financial barriers common in other tools.
- Customization: Tailored workflows, departmental processes, and user roles to align with business or academic needs.
- Simplified UX/UI: An intuitive, low-learning-curve design accessible to technical and non-technical users alike.
- Cloud SaaS & On-Premise Flexibility: Choice between scalable cloud access for agile teams or private on-premise hosting for institutions requiring complete control over their data.
- Scalability: From single user to organizations with hundreds of users, Zodobay adapts seamlessly.
- Key Features Delivered
- Task Tracking & Workflow Automation: Automate recurring tasks, visualize workflows, and assign responsibilities with real-time progress tracking.
- Time Monitoring & Productivity Analytics: Get actionable insights into employee activity, productivity patterns, and workload distribution.
- Team Collaboration Tools: Facilitate seamless team communication, document sharing, and updates—all within one platform.
- Cloud-Based SaaS (Web): Accessible from anywhere via browser; ideal for remote and distributed teams.
- On-Premise Deployment (USP):
- For businesses with strict data security, compliance, or internet dependency concerns.
- Offers complete control over data, custom integration with internal systems (like HRMS or ERPs), and enhanced security through in-house hosting.
- Ideal for government departments, banks, healthcare, and mid-sized enterprises with internal IT teams.
- Easy Onboarding & Minimal Tech Dependency: Designed to be intuitive even for non-technical users, with quick setup and minimal infrastructure requirements.
Impact
- Efficiency Gains: Teams reported a 30–40% improvement in task visibility and time efficiency compared to previous systems.
- Improved Adoption: Over 75% of non-technical staff of the client organisation adopted Zodobay within the first 3 months, compared to <40% adoption of the previous tool.
- Enhanced Security & Compliance: 100% compliance with US data governance standards was achieved through on-premise hosting at the client organisation.
- Cost Savings: Departments experienced an average 70–80% reduction in recurring licensing costs, freeing budgets for academic programs and other initiatives.
- Customization & Flexibility: 9 out of 10 departments reported improved alignment with academic workflows and higher user satisfaction.